Finance Manager

In by Marianna Kisandraki

An exciting position has become available to join a small, vibrant, friendly, creative team who are dedicated to providing professional business services with a holistic approach to the community. PBC is a not-for-profit Enterprise Agency that has been supporting enterprise in Kensington & Chelsea and the London area for over 25 years.  

We are an active sustainable social enterprise, which means we put back into our community.  Whilst PBC is located in North Kensington, our activities and support also extend to neighbouring boroughs and pan-London.

PBC’s Mission Statement

‘To be a leading provider of world-class training, events, counselling, and consultancy services through listening and responding to the needs of our customers.  To assist start-up and growing businesses realise their potential through high quality, independent, and confidential advice delivered by an innovative and professional team.’

Portobello Business Centre is looking to appoint an experienced Finance Manager to take responsibility for maintaining our day-to-day financial records.

This is an excellent opportunity to join one of the most renowned enterprise support teams in London.

Please apply by submitting your full CV and Covering Letter outlining your suitability for the position (applications received without a Covering Letter will not be considered).

The Job

Job Title:                     Finance Manager

Reporting to:              CEO, with dotted line to Non-Exec Finance Director

Line Management:     None

Hours:                         8 per week (flexible re: days)

Salary:                        £40,000 (pro-rata)

We have seven permanent members of staff, and several self-employed contractors. Our payroll is outsourced.

Our Finance Function is currently out-sourced and we wish to bring it in-house.

There is a Finance Manual and a detailed Procedures Guide in place. This role will have the responsibility of keeping these updated, and making improvements and efficiencies where appropriate. The Non-Exec FD will be available to provide guidance and support.

The main responsibility of the role will be to maintain the day-to-day financial records, ensuring all policies and procedures are complied with and suitable controls are in place. This post will also be responsible for the VAT return. There is scope for the role to become more involved in the work of PBC, assisting the CEO and other members of the team with the financial aspects of bids for example.

Main Duties

Purchase Ledger

Check coding of invoices, enter invoices into Xero, including PDF attachments.

Advise when new general ledger codes may be required, and set up in Xero, in accordance with the Procedures Guide. 

Keep supplier records up-to-date, adding new suppliers, following due authorisation process.

Deal with queries from suppliers.

Approximately 25-30 invoices a month (6 per week)

Sales Ledger

Produce sales invoices and send to customers. Code and enter into Xero.

Ensure proper records are kept for all sales and income, including grants and donations

Credit control

Approximately 30 invoices per year (2-3 per week)

General Ledger

Maintenance of General Ledger

Post all payments and receipts from bank statements (statements are automatically loaded into Xero via a direct bank feed)

Prepare and post the payroll journal, from payroll bureau reports.

Reconcile balance sheet accounts

Maintenance of fixed assets register

Prepare and post long-term loan interest payment (Quarterly). Maintain loan schedule

Bank

Prepare monthly payments using Online Business Banking.

VAT

Follow VAT rules provided for purchases and sales

Seek advice on new types of sales / purchases regarding VAT treatment

Prepare and send quarterly VAT return and advise CEO of payment

Petty cash

Check that all payments have a valid receipt and have been authorised and coded correctly

Post expenses to Xero on a monthly basis

Credit Cards

Check that all payments have a valid receipt (being a VAT receipt where necessary)

Check coding and post to Xero

Reconcile payments to statements

Sagepay

Liaise with Reception to check reconciliation of Sage pay receipts to bank receipts. Post in Xero.

Staff expenses

Check that any expense claims have a valid receipt and have been authorised

Check coding and post expenses to Xero

Finance email

Deal with emails to the Finance email box that may require action or to be forwarded to another member of staff

Year End

Assist FD with preparation of year-end schedules and deal with Auditor information requests

Person Specification

A team player, willing to roll their sleeves up and really get involved in the day-to-day life of PBC.

A good communicator, happy to work with every member of the team, as well as liaising directly with Board members, external suppliers, funders, and customers.

A self-starter, who is able to motivate themselves, and takes a pro-active approach to their job.

Skills and Experience – Essential

Accounting qualification (or QBE), plus at least 5 years PQE

Experience of using Xero

Skills and Experience – Desirable

Experience of Business o line banking

In-depth knowledge of Xero accounting

Accounting for Not-for-Profits

Please apply by submitting your full CV and Covering Letter (applications received without a Covering Letter will not be considered), outlining your suitability for the position. CLICK HERE.

NB – All staff are currently working from home due to Covid-19.  It is envisaged that the successful applicant will start working with us remotely. PBC will return to the office only when it is safe to do so.